BEST PRACTICE APPLICATIONS WHEN IT COMES TO OWNER OR CONTRACTOR CONTROLLED INSURANCE PROGRAMS

With over 20+ years experience in wrap-ups, G&G can assist you with best practice applications to ensure a successful program.  Here are a few applications to consider:

CONTRACT & SUBCONTRACTOR CONTROLS

Formal/Written Safety Program within Contract Documents

Availability & Quality of Labor Pool

Union vs. Open-Shop Labor

Cooperation Between Labor & Management

Project Labor Agreement with No Strike Clause for Term of Project

Site Specific Project Safety Program (Not all Sub’s Using Own Program) 

Contract Includes Specified Safety Program Requirements (Not to be developed and Agreed Upon Later)

Are Applicable Compliance Standards Contained in Contract Document

-OSHA

-STATE-OSHA

-MSHA

-NEC

-NFPA

-Corps of Engineers (EM-385)

Are Safety Document and/or Contract Distributed to Bidders’?

Subcontractor Pre-Qualification Criteria

-Lowest Bid

-Lowest Qualified Bid

-Based on “Acceptable” EMR

-Includes Review of OSHA Compliance & Violation History

-Includes Post-Contract Evaluations on other Projects

-Includes Reference Checks

Pre-Qualification Criteria Established for Bidders

Is Short List of Pre-Qualified Bidders Developed?

Does Pre-Qualification of Bidders Extend to Lower Level Tiers

Post-Contract Performance Evaluations Conducted on All Subcontractors

PARTNERSHIP WITH SPONSOR-BROKER-CARRIER

Partnering Session(s) to Establish Mutually Beneficial Goals

Construction Safety & Operational Assessment Conducted to Determine Baseline Needs, Expectations & Goals for Project

Kick-Off Meeting Held

Stewardship Process Established

Established Procedures Established for Owner & Owners’ Representatives (CM/GC) to Respond to Recommendations

OCIP/CCIP Enrollment Forms & Procedures

-Responsibility for Enrollment & Administration Defined

-Verification of Enrolled Subcontractors Occurs on Timely and Regular Basis

-No Subcontractors Allowed On-Site to Work Until Enrolled & Oriented

-Issuance of Certificates of Insurance

Procedures for Project Closeout & Recordkeeping of Completed Operations Warranty Period

SAFETY PROGRAM MANAGEMENT

Dedicated Full-Time Qualified/Experienced Project Safety Manager

Project Safety Manager Has Access to – and Communication With—Project Managers & Superintendents

Is There Adequate Safety Oversight/Support Staffing for Project Responsibilities?

All Subcontractors Are Required to Designate Site Safety Coordinator & Competent Persons

All Subcontractors’ Competent Persons Are Identified & Documented On-Site

Site Safety Coordination Meetings Held Not Less Than Weekly

Is Project Tracking, Trending & Benchmarking Losses/Claims by Frequency/Severity

Are Line Items Budgeted for Safety:

-Training

-Materials/Equipment (e.g., Safety Railings/Fall Protection)

-Personal Protective Equipment

-Housekeeping

What is Included in “General Conditions” of Project and Whose Responsibility are General Conditions to Perform?

Are Housekeeping Standards Enforced with Change order Deducts if Necessary?

100% Fall Protection Program

Posted Emergency Procedures and Telephone Numbers & Posted Evacuation Routes

Pre-Planning With Local Fire/EMS/Life Flight for Emergency Evacuation

Inclement Weather Policy Regarding Work Stoppage (e.g., Lightning, Wind)

Restricted Access to Site

-Badge Identification System

-Security Guard/Patrols

-Visitor’s Sign-In Procedure & Liability Release Waiver Form

Fire Protection Plan: Fire Watch & Fire Extinguishers

No Smoking Policy in Enclosed & Finished Areas 

HIGH 5 IMPACT ZERO INJURY TECHIQUES

1.      Safety Pre-Project & Pre-Task Planning

Pre-Construction hazard Analysis

Review Scope of Works to Determine High hazard Exposures

Redesign/Re-engineer to Eliminate or Mitigate Hazards

Develop Written Job Safety Analyses & Pre-Task Planning Tools     

Conduct Site Specific Training

Documented Site Safety Inspections/Audits

2.      Safety Orientation & Training

Determine Format & Assign Responsibility

Determine Literacy & Bilingual Needs          

Incorporate Safety Requirements & Administrative Procedures

Tracking System to Monitor Participation

OSHA 10 Hour Course for Superintendents & Foreman

Weekly Project Safety Management Meetings

Weekly Toolbox Meetings by All Subcontractors

Daily Safety Huddle with All Craft Labor & Foreman

3.      Safety Incentives

Based Upon Measurable Performance Statistics Against Established Goals

Challenging Yet Realistic and Attainable

Recognition vs. Reward (Merchandise/Gifts vs. Monetary)

Individual vs. Team

4.      Substance Abuse Testing Program

Incorporated into Written Contract & Project Labor Agreement

Pre-Placement

Reasonable Suspicion (“Cause”)

Post-Accident

Random

5.      Incident/Accident Investigation Techniques

Established Forms & Procedures

Report-Investigate-Review-Oversight

Identification of Root Causes & Corrective Actions

Project Loss Trend/Casual Analysis & Benchmarking

Contact G&G at 925-778-9624 for your Risk Management Needs.